"> Do you have a Minute? – Leadership Development | Executive Coaching | Personal Growth | Dan Mirgon & Associates

Do you have a Minute?

Leadership Development | Executive Coaching | Personal Growth | Dan Mirgon & Associates

According to the late Peter Drucker, an effective leader follows eight simple practices on a regular basis.

  • They ask, “What needs to be done?”
  • They ask, “What is right for the organization?
  • They develop action plans.
  • They take responsibility for decisions.
  • They take responsibility for communicating.
  • They are focused on opportunities rather than problems.
  • They run productive meetings.
  • They think and say “We” rather than “I.”

The first two give them knowledge. The next four help them turn this knowledge into effective action.  The last two establish a culture of responsibility and accountability.

Great – got it?

Now how do you do that when you time is so limited?

In preparing this post, I found the following search results on Google:

  • About 1,040,000,000 results for “Set Goals”
  • About 2,130,000,000 results for “Plan your work and work your plan”
  • About 1,850,000,000 results for “Time Management”

Again – Great!  Lots of material to work from.  Should be simple – right?

Not so much.  That’s because Time is the limiting factor in any plan or process.

Time is:

  • Unique: It happens once and cannot be repeated.
  • Inelastic: It takes the same 60 seconds for each minute and cannot be slowed down or sped up.
  • Irreplaceable: Unlike money, once you spend time, it’s gone.  You can’t earn or borrow more.
  • Needed in every situation: If you figure out how to get something done without spending any amount of time on it – you can retire in luxury.

So here are three simple steps to maximize your time (not manage it).

  1. Know where your time is going.  You need to track and account for every minute of every day until you can compile an accurate picture of where you are spending your time.  There is nothing wrong with “down time” or “thinking time” – but at the end of your analysis, you’ll want to know where it all went, and what you got for it.
  2. Remove or Delegate the Unproductive parts.  The Pareto principle (also known as the 80/20 rule) states that, for many events, roughly 80% of the effects come from 20% of the causes.You should only be doing activities that match your strengths and from which you get 80% of your results.  That means delegating or eliminating items that take 80% of your time and only bring 20% of your results.
  3. Consolidate your “discretion” into contiguous blocks. Having completed steps 1 and 2, you will find yourself with “Margin.”  Time that is not otherwise committed to planned activities.This “Margin” time should be grouped together so that you have large blocks of time for (a) flexibility to catch up, (2) planning, or (3) reflection.

Imagine how your Business or family life would be different if you could stop running from one emergency to the next.

Imagine what you might add to your life when you know how to maximize your “minutes” into milestones.

 

Dan Mirgon

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